From draft to formal.

Every school receives a Prop 28 arts and music allocation, along with an obligation to spend it well. But too many site plans arrive generalized, incomplete, and hard to defend. clearAMS is a guided planning platform for Prop 28 site plans designed to meet AB2440's new requirements. Principals sign in with their district-assigned account.

Access is limited to staff the program office has authorized. The plan opens on their school, with this year's allocation already filled in. The principal adds their name and the number of students served. Funded positions are listed by role and total cost, never by a teacher's name.

As each line goes in, it's measured against the allocation, so the principal always knows where the plan stands. Prop 28 requires at least eighty percent of the allocation to go to staff. Push supplies and services past the twenty percent cap, and the meter turns red. Bring the plan back under, and it can move forward.

The rules have been tuned to CDE guidelines and any waivers an annual allocation may be under. Every new line is screened for allowability as it's entered. A purchase that isn't standards-based arts instruction, like a staff breakfast, is stopped before it ever reaches the district office. Vague entries like "art supplies" are flagged, with suggested wording that shows what compliant detail looks like.

One click puts it in the plan, and the principal can still edit it. The principal reviews the whole plan on a single page and submits it for compliance review. The plan document opens right away, at a link that's still there tomorrow. If the program office needs changes, the principal hears about it by email and inside the plan.

Each request is pinned to the exact line it's about. Fix the line, mark it resolved, and resubmit. Once the plan is compliance-checked, clearAMS builds a printable presentation deck from it, with talking points for the council meeting. The plan document prints straight from the browser, or downloads as a Word file or as a sharable Google Doc.

After the School Site Council approves the plan, the principal records the approval date and signs, and that makes the plan formal. Any later change to a line's amount sends it back for fresh approval. And that's the entire cycle. Of course clearAMS has several other functions that we think you're going to love.

Check out the rest of the videos for a deeper look at how useful this tool is for ensuring AB2440 requirements are met and that your schools' communities can clearly see just how well your Prop 28 funds are being used. clearAMS from Pulse Pedagogies.

Let's take a look at what happens after a school submits its draft plan to the district office for review before it goes to the School Site Council. Submitted plans wait in one list, grouped by school level, each with its status. For a plan in review, the coordinator can mark it as compliance-checked or request revisions. Requesting revisions opens every line in the plan.

clearAMS drafts a note and line-by-line comments from the plan itself. Nothing goes out automatically. The program administrator reads the draft, edits anything, and adds their own words. The principal is notified by email and inside the plan, with each comment pinned to its line.

When the plan comes back, clearAMS has already checked it against the request. Each comment is marked as addressed, partially addressed, or not addressed, and any new issues are listed, so a second read doesn't mean starting over. The coordinator marks it compliance-checked, with an optional note. The principal's presentation deck is generated and sent along, ready for the School Site Council.

After the council approves, the principal signs, and the record shows who signed, when, and exactly which version they signed. clearAMS From Pulse Pedagogies.

A formalized plan isn't frozen. Needs change mid-year, and money from earlier years is still available to spend. Here's how clearAMS handles both. Once the School Site Council approves and the principal signs, the plan is formalized and locked.

Changes are still allowed, and the app says up front what they'll require. Say the strings quote went up, and the orchestra needs method books. The moment the plan changes, School Site Council must review and approve it. A new item, a removal, or any change to an amount is a major revision.

There's no dollar threshold to slip under. Then a bigger need: the theatre's main curtain is failing. A new curtain is a facility improvement, so this year's funds can't pay for it. But wait, the district received a waiver from the CDE for a previous year's remaining allocation use, which covers staging, curtains included.

Hold that thought. The principal takes the curtain off this plan and submits the revision. It goes back to the program office, marked as a revision. The reviewer sees exactly what changed since the council last approved the plan, so only the difference needs a second look.

Once it's checked, the council reviews the change and approves it again. The principal records the new approval date and signs, and the plan is formal again. Now the curtain. Allocations can be spent for three years, so last year's plan is still open.

The twenty-five twenty-six plan shows the district waiver on file for that year. Waivers are year-specific: this one lifts the eighty-twenty cap for that year only, and its coverage lists facility work like lighting, staging, curtains, and audio. The same curtain line, added here and screened against that year's waiver, comes back clear. It's still a change to a formalized plan, so it goes through review and the council like any other.

The base version offers all of these gates natively. But the Compliance Package adds much more functionality, including the multi-year planning feature. Take a look at the next set of videos to see just what I mean.