Everything an audit asks for.

The allocation is the ceiling, per site.

Prop 28 money is allocated per school, and that's the level an auditor tests at. clearAMS makes each school's own allocation the hard ceiling on its plan — not a district average, not a pooled pot — and it enforces the non-personnel share limit on top of it. A plan that exceeds either cannot be submitted.

• Each school's spend measured against its own allocation, not a district average
• The non-personnel share limit enforced, with district waivers recorded where one applies
• Every figure traceable back to the plan line it came from

The trail is written as it happens, not reconstructed after.

When the request arrives — from your auditor, your board, or the state — the answer shouldn't be a search through two years of email and three versions of a spreadsheet. clearAMS keeps the record as the work is done: every version, every decision, every comment, each one dated and attributed, and none of them editable afterwards.

• Every plan version, reviewer decision, line comment, signature and SSC approval date
• An e-signature record on each certification, hashed against the exact plan content signed
• A PDF record copy filed automatically at approval and at formalization
• Earlier record copies stay retrievable, unchanged, across the three-year cycle

All three years of the cycle, on one screen.

An allocation can be spent across three fiscal years, which means a plan that looks fine in isolation can still leave a school stranded with unspent funds in year three. The multi-year dashboards put the whole cycle in front of the district — because a district that can't see the whole cycle can't manage it.

• Plan and forecast in any fiscal year of the three-year window
• Carryover tracked per school, with what's committed and what's still open
• A district-wide view of where unspent funds are accumulating, and how fast
• Reconcile two fiscal years together and carry a plan forward as next year's start

A second set of eyes on every line, and a first draft of the hard ones.

An AI check reviews every purchase and every position against the program's rules and flags anything that isn't standards-based arts instruction, such as a non-arts hire or a prohibited purchase, before it reaches a reviewer.

And it writes your supply lines. The line reviewers send back most is a lump sum with a vague label. Type "art supplies" and a figure, and the coach recommends the material categories that line should name for that discipline, then estimates how your figure divides across them, as wording you can use in one click. Your total never changes; the split is a starting point you adjust to what the school actually plans to buy.

• Allowability screening on positions, supplies and services
• Supply lines drafted for you: recommended categories, with your total split across them
• Plain-language guidance when a plan is over its allocation or the 20% cap
• Draft review notes the arts office edits before anything is sent
• Resubmissions checked line by line against what was asked for

It fails open by design. If the check is ever unavailable, your reviewer is still the backstop, exactly as before.

Nobody starts over.

Schools already have plans in every format imaginable. clearAMS reads them in and reports what's missing or non-compliant, so your arts office can hand the plan back with the issues attached or correct it with the principal.

• Upload an existing plan from Word or PDF
• Reconcile two fiscal years together, since an allocation can be spent over three
• Carry a plan forward as next year's editable starting point
• Every district adjustment is labeled, and the principal is told what changed